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Enrolment as a Phd student

While you are undertaking your doctorate in Halle, you can enrol as a doctoral student. Enrolment is generally voluntary and is only compulsory in exceptional cases (e.g. the PhD board requires you to attend/complete certain seminars). Enrolment for doctoral students is not restricted by any deadlines and can be done at any time (including retroactively for the current semester).

Enrolment gives you regular student status and allows you to take advantage of benefits such as the Deutschlandsemesterticket (Germany-wide ticket for public transport, except for long-distance trains), use of the library, university WiFi, student canteen prices, etc. enrolment is therefore mostly worth it.

Documents to be submitted

For external parties who are not enrolled at MLU

The following documents must be submitted by e-mail to: ssc@uni-halle.de:

• The completed confirmation of supervision with information on the duration of supervision, signed by the supervising person (the signing supervisor must be a member of teaching staff at MLU)
• Completed and signed registration form for the doctoral programme
• If you are doing your doctorate at the Faculty of Philosophy I or II or the Faculty of Natural Sciences I, you must submit an application for acceptance as a doctoral candidate. (Application forms: PF 1 | PF 2 | NF 1). The confirmation of acceptance must be sent to us.
• A copy of your university entrace qualification (for foreign certificates, a German or English translation from a sworn translator is also required)
• A copy of all university degrees (e.g bachelor's degree, master’s degree; state examination) (for foreign certificates a German or English translation from a sworn translator is also required)
• A frontal photo for your student ID card in JPG or PNG format
• Proof of payment of the semester fee (e.g. screenshot, bank statement). Payment details:
  • Recipient: Martin Luther University Halle Wittenberg
    IBAN: DE4681 0000 0000 8100 1535
    BIC: MARKDEF1810 (Deutsche Bundesbank, Magdeburg)
    Amount: current contribution amount, see topic page
    Purpose #1: Semester contribution SS ... / WS ... [specify the respective semester!]
    Purpose #2: Surname, first name - Phd

For those already enrolled at MLU

The following documents must be submitted by e-mail to: ssc@uni-halle.de:

• The  completed confirmation of supervision with information on the duration  of supervision, signed by the supervising person (the signing supervisor  must be a member of teaching staff at MLU)
• Completed and signed registration form for the doctoral programme
• If you are doing your doctorate at the Faculty of Philosophy I or II or the Faculty of Natural Sciences I, you must submit an application for acceptance as a doctoral candidate. (Application forms: PF 1 | PF 2 | NF 1). The confirmation of acceptance must be sent to us.
• A copy of all university degrees (e.g  bachelor's degree, master’s degree; state examination) (for foreign certificates a German or English translation from a sworn translator is also required)
• proof of payment of the semester fee (e.g. screenshot, bank statement)

If you are currently still enrolled at MLU and would like to enrol as a doctoral student in the following semester, you do not need to submit an application for exmatriculation. You will be re-registered accordingly on presentation of the above documents. Your student logins (Löwenportal, Stud.IP etc.) and your student ID card will stay the same.

To pay the semester fee, please preferably re-register as usual using the SEPA-mandate during the re-registration period or transfer the amount manually.

For visiting doctoral students

If you would like to enrol as a visiting doctoral student for one or two semesters, you can find all the important information here.

Afterwards...

After submitting the documents, you will receive an e-mail within 2 weeks as soon as your enrolment documents, including your student ID card (Uni-Service-Card, USC), are ready for collection at the information desk.

If you are transferring seamlessly from a Master's programme/state examination at MLU to a doctoral programme, no new enrolment documents will be issued.

Successful enrolment and payment of the semester fee entitles you to download the Germany semester ticket digitally via the movemix app (FAQ   )

Further information:

• In order to continue your studies in the following semesters, you must re-register within the re-registration period by paying the semester fee.
• For re-registration, please set up the SEPA direct debit mandate in Löwenportal, which must be triggered for each semester using a TAN. Re-registration via manual bank transfer is also possible.
• Once your confirmation of supervision expires, you must send a new confirmation of supervision with the extended duration to ssc@uni-halle.de in order to remain enrolled.
• You will be enrolled as a doctoral student for a maximum of ten semesters.
  • An extension is only possible with written approval from the relevant doctoral committee AND the supervising professor. Therefore, please organise such a letter (informal), signed by both parties.
  • The letter should include an indication of when the doctoral project is expected to be finalised.
  • Please submit the letter to ssc@uni-halle.de at least one month before the end of the tenth semester.

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